Freedom of Information Act Requests

Persons wishing to file a Freedom of Information Act Request with the Crawford County Health Department must do so in writing. A request form is provided below and at the Health Department office, but use of this form is not required. The Health Department will respond to all written FOIA requests in a manner consistent with the Illinois Freedom of Information Act.

State of Illinois Freedom of Information & Open Meetings Act Links

Illinois Attorney General's FOIA page

Illinois FOIA Statue (full text)

Illinois Open Meetings Act statute (full text)

CCHD Freedom of Information Links

1. Health Department Description & Information
2. CCHD Organizational Chart
3. Index of Public Records, Freedom of Information Officers, Contact Information
4. CCHD FOIA Rules & Regulations
5. How to File a FOIA Request with CCHD
6. CCHD FOIA Request Form

Crawford County Health Department FOIA Officers

Primary: Darla Tracy

Secondary: Terry Shaffer

How to File a Freedom of Information Act Request with the Crawford County Health Department

• Please make your request for records in writing. The Crawford County Health Department does not require the completion of a standard form for this purpose, but there is a link to a form above that can be used. You may submit your written request by mail, fax, or e-mail. Please direct your request to:

Freedom of Information Officer

Crawford County Health Department

202 N. Bline Blvd.

Robinson, IL 62454

Fax: 618-544-9398

E-mail: FOIA Officer

• Please be as specific as possible when describing the records you are seeking. Remember, the Freedom of Information Act is designed to allow you to inspect or receive copies of records. It is not designed to require the Health Department to answer questions. If you wish to ask questions about Crawford County Health Department matters, you may call our office at 618-544-8798 and you will be directed to the proper person.

• Please tell us whether you would like copies of the requested records, or whether you wish to examine the records in person. You have the right to either option.

• Fees

 

• You are permitted to ask for a waiver of copying fees. To do so, please include the following statement (or similar statement) in your written FOIA request: “I request a waiver of all fees associated with this request.” In addition, you must include a specific explanation as to why your request for information is in the public interest-not simply your personal interest-and merits a fee waiver.

• Please include your name, mailing address, preferred telephone number(s), and, if you wish, your e-mail address.

Types of Records kept by CCHD*:

Administration

• Annual Reports
• Personnel Records
• Budget Data
• Audit Reports
• Board of Health Meeting Minutes
• Payroll Information
• Personnel Policies
• Project Bid Specifications

Health Protection

• Food Safety Program

• Licensed Establishments
• Inspections Reports
• Investigation Reports

• Water Well Program

• Installation Permits
• Inspection Reports
• Well Water Sample Data
• Complaint Investigations
• Non-Community Public Water Supply Program Reports

• Onsite Wastewater Disposal Program

• Installation Permits
• Inspection Reports
• Septage Pumper Inspections
• Complaint Investigations

• Emergency Preparedness

• Grant Reports
• Response Plans
• Program Activity
• Volunteer Program

• Infectious Disease

• Grant Reports
• Disease Reporting
• Investigation Reports

• Epidemiology

• Health Data

Child & Family Health

• Grant Agreements
• Program Activity Reports
• Lead Poisoning Prevention Screening Data

Health Promotion & Wellness

• Vital Records Data
• Grant Agreements
• Program Activity Reports
• Smoke-Free Illinois Investigations
• Community Health Plans

 

 

*Note: Some records kept by the Crawford County Health Department may be protected by the Health Insurance Portability and Accountability Act (HIPAA). Contact the Health Department for more information.

 

 

Updated 3/1/10